The travel authorization form ismodel document. In regulatory documents, this form is listed as a document in the form T-10. It is the basis for the employees of the company to go on a business trip. Thanks to a special form, a travel certificate form allows you to track the time spent by employees (employees) on a business trip. Their departure and arrival times are at (from) their destination.
If an employee is required during a business tripvisit not one, but several enterprises or organizations, each of them is stamped (stamped) on arrival or departure (mark). Each of these marks is certified by the signature of the manager or another person in the enterprise authorized to do this, who was visited by the seconded employee. If the seconded employee does not provide a properly executed travel certificate, then all financial expenses for the trip may not be reimbursed. In addition, the head of the enterprise according to this fact can be appointed serviced investigation (check), which must confirm or not confirm the fact of the employee's business trip and visits to organizations specified in the travel certificate.
Issue travel authorization foran enterprise is usually authorized by an employee of the personnel body. In addition to this document, an order or instruction is issued previously to send an employee on a business trip. And it is this order (instruction) that will be the basis for issuing a form for travel.
After the employee returns frombusiness trips, he submits to the personnel body (or another body that was engaged in its design) travel with marks. In addition, to complete the trip procedure, the employee must provide a travel sheet, an advance report form. Documents are submitted to the advance report that can confirm all financial expenses during the trip (travel documents, receipts for accommodation, etc.).
When making an employee on a business trip shouldto know that the order (instruction) for this is given either by the manager or his authorized person. The duration of the trip can not be more than 40 days without taking into account the time on the road. If the trip is associated with the installation or construction work, then the period may be extended to one year. In addition, all the work or tasks that the employee is required to perform during the business trip must not contradict his functional duties prescribed in the employment contract. Do not forget that on a business trip to an employee, all social guarantees and norms defined by labor laws also apply.
Employees may refuse to travel if:
- it is a pregnant woman;
- employees who are under 18 years of age (creative profession is an exception);
- employees, dependent of which are sick relatives;
- Mothers raising children under three years old or caring for children with disabilities under the age of 18 years.
If a travel form is issuedidentity card per person, the order is issued in accordance with the form of the T-9. If it is planned to send several people, then another form of T-9a is used for the order.
Traveling certificate is issued in a single copy.
In addition to the certificate, to monitor employeesOn business trips, the company maintains a special register for employees, both departing and arriving from business trips. It includes both own employees and employees who arrived at the enterprise from other organizations (enterprises). Often for the maintenance of such a journal is the responsibility of the employee who is engaged in the design of travel certificates.
