There is nothing more appropriate for recognizing the merit of a member of your team than a letter of thanks to an employee who made a really significant contribution to the common cause.
Business etiquette, if you abide by itRigorously, to a large extent it contributes to a clear and organized work and transparent relationships between employees of one company or between several firms, therefore most official papers have strict samples. However, a letter of appreciation to the employee is created in a free form, in order to mark precisely the private merits of a person. The only requirement is the business style of the document.
Usually the text of the letter of thanks to the employeethey recruit firms on the letterhead and express their appreciation for certain services provided, additional services, attentive attitude towards customers or special achievements on the path of work. An excellent occasion for the delivery of the message will be the eve of the holiday, a memorable date or anniversary.
There are two main types of official papers.functions. Firstly, the direct expression of gratitude and the manifestation of a culture of business communication, and secondly, you can use the thank-you letter to the employee as a reward, if provided for by the organization’s charter.
To make it easier to create a document belowits approximate content is given. Despite the absence of strict rules, it must necessarily use the following standard expressions to choose from: “sincerely grateful”, “express gratitude”, “let me thank”.
The letter structure contains certain points:
- Cap. It is about the person or organization, from which gratitude is expressed. This item is not always present.
- Appeal.Indicate either the name of the employee or the name of the company if the letter is addressed to the team. Before the addressee's name and patronymic, use the epithet “respected”; you should not call it “expensive”, “respectable” and use other synonyms. The words "mister", "citizen" in circulation will also be superfluous.
- Directly text expressing the assignmentletters. To begin, give the reason for which this gratitude is made. For example: "I express my gratitude for overfulfilling the sales plan in March by 100%." Also list the personal merit of a particular employee when they perform a particular task. Be sure to note how highly you value a person’s dedication to the cause and his hard work, as you hope for the professional success of the employee in the future.
If the reason for the thank you letter wasanniversary of a subordinate or professional holiday, learn more about the work activity of the person and use the data to compile the text. You can note the number of years that the addressee has worked in your company, and the positions that he had to occupy during this time. Describe how much his colleagues appreciate and for what qualities (this should be clarified with those with whom the employee most closely communicates at work).
- Author's data: surname, name, signature.
In addition, an organization stamp is traditionally located in the upper right corner of the form.
Letter of appreciation to the employee (sample)
__________________________________________
Director of the hotel "Uyut"
Vorobevoy O.V.
Dear Olga Vladimirovna!
Your hotel has provided its territory forcarrying out business training by our company. You and the staff of your hotel created ideal conditions for comfortable work and rest of its participants. We express our gratitude to you and the staff of the hotel. We hope for cooperation in the future.
Respectfully,
business training organizer
Solovyov S.S.
_________________________________________
Handing a thank you note to the employee,the head of the company gives him an additional bonus for finding a job in the future. If their paths diverge, the chances of a good position in another company increase with the amount of commendations from the management at the previous place.
