Writing was invented afterhumanity has learned to speak and understand each other. Long ago people wrote each other letters expressing their feelings, emotions, experiences or simply telling about an event. Previously, it was the only way to communicate at a great distance. Today, the use of handwritten text has become much smaller, but the correct design of letters is still unchanged.
Letters come in different forms.This can be a simple text that is transmitted between relatives, friends or acquaintances. In this case, you can draw up a letter at your discretion. At the same time, no one will even pay attention to the fact that there are any shortcomings.
Business letters - this is a completely different situation.Here you need a special style with the use of polite phrases and the necessary words. The rules for writing business letters imply the availability of entry and conclusion, as well as, the main part. In the latter, some explanations or proofs are usually given. A business letter requires consistency, brevity, correctness and persuasiveness. The statement is usually made from the first person of the plural, or from the first or third person singular. If the letter is addressed, for example, to the head, then it is possible to use the expression "Dear ...", then in conclusion it is necessary to subscribe: "Sincerely ...". Execution of letters in business style requires compliance with a certain amount, which, if possible, should not exceed one page of A4 format. It is necessary to present each question in separate paragraphs, because in this form it is much easier to analyze the information obtained.
As already mentioned above, the design of businessletters takes place in a strict official style. Therefore, it is necessary to withstand it throughout the entire presentation. It is important to remember that correspondence is conducted with officials or leaders, therefore, information should be provided without going beyond what is permitted (it is not necessary to switch to individuals or impose their opinions), and the main subject of discussion is the activity of the organization.
Such design of letters is acceptable absolutely for all types of service correspondence. It can be:
Answer, request, offer, appeal.
- Notification, which is often the response to incoming treatment. Here you can use such word-rotation as "Inform", "Notify" and so on.
- Letter of guarantee. The design of the letter implies the confirmation of an action or request.
- A directive letter, which sets out some directions or notices from superiors to subordinates.
Any business letters must containonly reliable and up-to-date information. The use of foul language or unacceptable phrases in the given medium is excluded. Registration of letters is a very serious and important moment, from which the success of a transaction, employment or other important moments in the life of a person and the activities of an organization, sometimes depends.
