Documentation of management activities and its basic concepts

Documentation is a record.information in accordance with the rules, that is, the procedure for processing documents in a special order. Since the process of recording data can be carried out by various means, the documents in the practice of management can be found very different - handwritten, graphic, typographical, photo and video materials.

Documentation of management activities is a regulated procedure, which gives it a guarantee of legal force - quality, which is in the statement of current legislation.

Today, variousMeans of documentation: from simple (such as pencils and ordinary ball-point pens) to more complex electromechanical (this includes a tape recorder, video camera, phonoapparatus, etc.) and automated, computer. The means of documentation depend on the applied means. It can be text, electronic, film and photographic.

Management activity usually uses text documents written by hand or created on a computer. Therefore, they received the name of management documentation.

Documentation is always a fix onspecific medium of any information, with special details for which it is then identified. Documenting management activities creates the means and the basis for the regulation of the activities of both the individual official and the financial or organizational actions of the whole enterprise.

Documentation may vary in their functions.purpose, content, degree of secrecy and availability of information. Addressing factors allow to classify it into inter-organizational and external. The first, which does not go beyond the framework of one institution or organization, and is maintained between its participants, is called an official. The second - external documentation - is carried out between organizations of various types, individual officials who are not directly subordinate to each other.

Technical documentation is done withobservance of established norms, which are for any type of documents. For any management activity, this is especially important, because this documentation acquires legal force, which serves as the truest proof of the authenticity of the information contained in it.

Management Documentationimposes specific duties on officials or administrative bodies that carry it out. So, during the creation of any official documents, the current legislative norms, the rules of execution, which are state-wide, must be observed. In addition, each document must be accompanied by the details of the organization, legally relevant: its name and decryption, signatures and seals of the management or a specific department of the enterprise, the date of preparation and number in the registration book, approval marks, etc. Finally, the documentation of management activities must produce documents strictly within their own competence.

Documents vary in degree of authenticity.Drafts or copies of the main documentation contain only a certain text, and do not contain such legal force as originals. Genuine is the document that contains the information and the above details, confirming its strength and authenticity.