Each organization maintains control and accountingdocumentation. It should be placed in a certain department. The card file is needed in the bank, library and many other institutions. It is used to find out any data or on request from customers. What is a file cabinet? This is the department of the institution, in which the important information is located.
Documents of the card index are in a specialindoors. They are in hospitals, libraries, banks, and other institutions. The systematic placement of documents allows you to keep them in perfect order and under control.
The concept of
A file-cabinet is the recording of documents,located in alphabetical order. There may also be a distribution of terms, topics. Due to the fact that everything is in one department of the enterprise, it is not difficult to find any information.
What is a file cabinet in the library?These are directories that allow you to quickly find books of interest, because all readers come for receiving specific information. Without them, it would be difficult to navigate in any library.
Functions
The catalog system, including the library card, performs the following functions:
- acquisition, accounting, preservation of documentation, provision of information, methodological and research work;
- registration and registration;
- information retrieval;
- educational.
Depending on the type of institution, the card file also performs other functions. She is in the office work at every institution.
Banking industry
What is a card file in a bank?This term involves the registration of payment documents that the bank has not performed. Their institution is under control. The card file can be of different types, depending on the reasons for the unpaid obligations.
These may be orders not executed due tolack of funds. Then the employee performs the registration of the document in electronic and paper form. Such a payment will be on an off-balance account. The account holder is informed that the document is queued. After the receipt of the funds are credited to the desired account. The file contains documents for which consent is required to perform a payment transaction, as well as those that are waiting for their turn.
The availability of the card index indicates that the company has an unstable financial position. If the account holder does not have it, the bank offers a credit line or additional. financing.
A sequence is the order of executionpayment orders. It is approved by law. Documents are not posted before the queue. If the account has the necessary amount, then everything goes by the date. In the absence of the necessary funds, the following queue is established:
- execution of instructions for compensation for damage;
- payment of salaries, sick leave, leave;
- tax payments;
- sending money to funds;
- other requirements.
Game sphere
What is a card file in the gaming industry?These are educational materials with interesting and developing lessons for children. Card games include the necessary information on the implementation of activities, as well as a list of necessary equipment. It indicates the age of children and the need to help an adult.
There are card games in kindergartens and othereducational institutions. Thanks to its presence it will be possible to quickly find the necessary information on carrying out of cheerful action for children. All games are arranged in alphabetical order.
Library
The card index of literature occupies an important place in the educational institution. Information about it is given to readers by:
- visual information;
- events, talks, excursions;
- the days of bibliography;
- publication of benefits;
- use of forms and methods of library activity.
Manages the system of catalogs and cards inlibrary with the help of systematic, coordination, control. The work of the staff in this area consists of drawing up plans, developing documentation, monitoring the activities carried out. Each library card is subject to maintenance and editing, for which employees are responsible for the job description.
Types of directories
The card index includes many catalogs that can differ in purpose, scope of the fund, the method of grouping, the technology of creation and use.
If you consider the purpose, then there are directoriesreading and service. They contain, for example, interesting information for readers. In terms of fund coverage, directories can include useful information about institutions, as well as specific sections of the library.
By the method of grouping cards are:
- alphabetic;
- systematic.
The first is presented in the form of a catalog, where the dataare written in alphabetical order. To quickly find the right book, you need to find the author's surname or the name of the work. To use such a catalog is very convenient.
A systematic directory is the one in whichinformation is based on the branches of knowledge. For this, the principles of the library-bibliographic classification are used, in which the rules for grouping information are prescribed. Given the type of creation and use, card files are traditional and electronic.
Rules for storing documents
The archive is maintained by a special employee working for thebasis of job description. The employee provides reception, accounting and storage of documentation. He performs information and reference activities, as well as organizational and methodological.
At each enterprise, the archive is located ina separate room. Only as an exception are used racks, cabinets, safes, fulfilling the function of safety of documentation. The term of their storage is 3 years, but it can be reduced.
After the expiration of this period, it is determined, will bewhether to use the document, or it is put in the archive forever. There is also an option for destruction. What exactly needs to be done is decided on the basis of an expert commission.
Features of the card index in hospitals
Card index cards include the necessaryinformation about patients. There you can find information about the state of health, medical history, prescription drugs. The document allows you to transfer data from one doctor to another.
Cards are stored on special shelves, where allis arranged in alphabetical order. Furniture for documentation can be ordered under certain sizes. The racks have a depth of 18-25 cm, and a width of 1000 mm. Many companies are engaged in manufacturing custom-built furniture based on customer preferences.
For the archive department there is a mobile railfurniture. It will help to compactly place the necessary materials in small areas. In the reception hall there can be stationary racks or combined furniture. Correctly placed documentation will quickly find the right card.
