Work with documents in the program "Word" ofteninvolves writing lists in alphabetical order. So, students need to draw up lists of references, managers or their secretaries - lists of employees. Of course, for the convenience of work you need to know how to make a list in the Word alphabetically automatically. It is quite simple. This article describes how to make simple and numbered lists, which are based on the division of text into paragraphs.
Preparation
Before you make in the "Word" list byThe alphabet, materials (positions of the future list) need to be prepared. They must satisfy a simple requirement: each position must be separated from another paragraph mark. At this stage, your materials will already be a list, but it will be devoid of structure.
Common mistake when making listsis putting extra paragraphs. For example, if each position is not a single line, but a paragraph of a complex structure (say, a bibliographic description and abstract), it is easy to skip the extra paragraph mark separating the book's output data from its description. This error is fraught with the fact that the program will read these two parts as independent, make them different positions, respectively, distribute alphabetically in the list far from each other.
The second common mistake is the absence of a sign.paragraph on position borders. Instead, there may be another character (for example, a space). This often happens when a paragraph occupies a line, and transfer to a new one is carried out automatically, and not forcibly, that is, by pressing the Enter key. In this case, the "Word" does not separate the elements of the list and, accordingly, sorts the "stuck together" elements according to the first one.
Therefore, before making a listLiterature in alphabetical order in the Word, turn on the mode of displaying unprintable characters and make sure that, firstly, each future position is separated from the next paragraph mark, and secondly, within each paragraph there are no extra divisions.
Sort alphabetically
To sort the resulting list alphabetically, select it and on the Home tab in the Paragraph tab, find the Sort button.
In the window that opens, in the left field, select the “Paragraph” option, and in the right (“Type”) - the “Text” option.
Thus, the criterion for separating onethe fragment from the other for the program will be a paragraph (its “Word” will be taken as a unit of the list), and the sorting will take place not by date and not by numbers, but by letters.
Please note that the "Word" allows you to sort in descending order and in ascending order: it is enough to make an appropriate choice.
After clicking the OK button, your list will be sorted alphabetically.
Common mistake when creating a numbered list
Students and authors of other qualifying worksOften they are interested in how to make in Alphabetical a list in alphabetical order, which also contains numbering. It's pretty simple, if you do not make one mistake, which for some reason is quite common.
The fact is that the program can sort by both letters and numbers, so you can often see how the author manually lists the list, and then tries to format it. This is the wrong way.
Creating a numbered list alphabetically
In order for the list to be sorted alphabetically and at the same time remain numbered, it should be arranged as numbered.
To do this, highlight the list and click on the tab"Home" button "Numbering". Each paragraph will be assigned a corresponding number. A numbered list in alphabetical order in the Word is created using the same algorithm as an unnumbered one. When sorting, the numbering is automatically changed (updated).
Continuation of the list
It is important to know not only how to make a list in alphabetical order in the Word, but also how to continue it.
If the material base needs to be supplemented with one orWith many positions, it is not necessary to search for the corresponding place for them, it is enough to enter them as separate paragraphs, then select the entire list and sort it again - the appropriate places will be found by the program, and the numbering will be updated again.
Formatting features
Sometimes there are difficulties with the fact that the list byAlphabetical in “Word 2010” (as in earlier versions) when new items are included in it, it is not automatically formatted. The most common problem is that the program does not number the newly added elements and, when updating the sorting, brings them out of the general list.
To avoid this, you need not justadd new paragraphs at the end of the list, but also include in the overall numbering. “Word” is a rather capricious application, so at this stage it happens that the inserted elements are numbered, but their formatting is different from all other positions. Therefore, it is better to include new elements in the general numbering using the “Format by Sample” button located on the left side of the “Home” tab.
Place the cursor on the numbered part of the list,select one of the paragraphs completely, including the final unprintable character, double-click on the “Format to Pattern” button, and then select the new paragraphs in the list. They will be included in the general list.
Now you can select the entire list and re-sort it.
As is often the case, the story of how to"Word" alphabetically list, much more complicated and longer than the procedure itself. It is enough to go through all the stages from the beginning to the end several times, and sorting the list will not be difficult.
