What is the specification for the contract?

Drafting of contracts is difficult and responsibleoccupation. There are no trifles here. Every number and every phrase is important. If necessary, separate applications are drawn up for the contract to clarify and specify specific points. One of these documents is the specification to the contract.

What is a specification?

Many engineering, legal and other termsusually bear Latin names. In particular, the specification means a kind of something. Any field of activity provides for the conclusion of various types of contracts: contracts, supplies, services and others. They sometimes need to clarify the parameters of the subject. For these purposes, a separate document is drawn up, which is called "specification".

It is clear that every object or object hasits characteristics and performance. So, the specification to the contract contains a list of all the necessary parameters to which one or another object must correspond. Take, for example, the contract of sale. The two parties enter into an agreement that one of them buys and the other sells certain goods. In this case, a specification to the contract should be drawn up, which will make it possible to specify the quantity, quality and assortment list of the products supplied.

This document is compiled as a separate document.attachments to the contract. It is a table or list in which the entire product is listed in detail, with an indication of all the features that characterize it. Acceptance and shipment of products in this case is made precisely on the basis of such a list. The text of the contract must be made reference to the specification with the application number. The specification for the contract is usually made in the form of a table that contains the following items:

1. Serial number.
2. The name of the goods (the same as in the invoice).
3. Compliance of products with certain GOST.
4. Unit of measurement of goods.
5. Quantity of goods.
6. The total amount of the contract without VAT.
7. The amount of VAT.
8. The amount of the contract with VAT.

If necessary, other parameters may be added that distinguish the particular product from the rest.

Features of the supply agreement

To be sure of the quality of the purchasedproducts, it’s best to work with a regular supplier. Therefore, as a rule, relations between enterprises are often not a one-time, but a long-term one. In this case, it would be wiser to conclude one annual contract for the supply of products with a breakdown by period. The specification for the supply contract will be an assortment list of products intended for a single transaction. It clearly specifies the terms and conditions of delivery, and also determines the form of calculation, the conditions, the amount and the period of receipt of payments.

The specification additionally contains dataabout the place of unloading. Like the contract, it is signed by two parties to the agreement. This document is considered to be an integral part of the main one and is obligatory for execution by both parties. The specification is carried out in several copies: one for each of the parties. Delivery of products in violation of the conditions prescribed in it, is considered non-performance of the contract in due measure and entails the corresponding consequences.

The essence of the technical specification

In engineering practice there is such a thingas "technical specification". In fact, this is also a list of characteristics and features that are inherent in a particular object or object. At the enterprise it is often used in the preparation of technical documentation for the manufacture of complex structures. On the assembly drawings, this specification gives a complete picture of the individual part and its components. It is necessary in order to indicate in detail the completeness of the product or the whole node.

This method of drawing up the document is usedspecialists of marketing departments for the formation of commercial proposals for their products. This specification gives a complete breakdown by name, completeness and number of assembly units. It contains all the data on the price and volume of possible supplies. Such a technical document can serve as an excellent assistant marketer in the purchase of necessary parts, equipment or other goods.