За время своей хозяйственной деятельности an enterprise or company is cluttered with a whole archive of papers, not very important. Such business documents as correspondence with partners or coordination of irrelevant questions about employees, companions, or holiday greetings are of no particular importance.
Those related to payroll,deductions to funds, federal or local, orders and instructions relating to appointments and dismissals, are classified as those that are required to have a period of storage of documents in the organization. These terms are determined by law and internal orders of the Ministry of Finance of the Russian Federation. In this case, this is order number 105 dated 07.29.1983.
How is the receipt and storage accountingmaterials, their movement, a list of work on the verification, inventory, reflected in the accounts, the storage period of documents in the organization? All actions must have one basis: the order of the head, which is based on legal document circulation.
It is difficult to invent anything here, and it is not necessary, sohow there is a law that needs to be enforced. The principle of responsibility is quite simple: whoever signed the order is responsible for its execution.
Storage, archiving and conditions
All reporting documents must be filed inaccordance with the timing of its creation. Per quarter or per year, depending on the quantity and volume. A small enterprise can sew several archives at once in a year, whereas for “fat” companies it is difficult to place documents for a quarter in one closet.
The archive is created directly in the organization, andits creation, as well as the periods of storage of documents in the organization must be supported by the order of the head of the conditions and procedure for its creation. This position, developed by the management, becomes the basis for maintaining the archive. The position is consistent with the rules of the Rosarkhiv and if it does not follow them on all points, then it should correspond to their basic points of principle.
Основные параметры ведения, передачи, регламента archive works and other important conditions must be met. Responsibility for this lies with the leader. It is clear to everyone why it is necessary to follow the rules for storing documents and prevent them from being lost or damaged. In the case of inspections, controversial issues between the organization and tax and other authorities, in the case of workers applying for a certificate of wages, it will be necessary to refer to documents from the archive.
Если не сама организация, то архив может выдать This kind of documents and references to avoid unclear moments. When the deadlines for storing documents in the organization are met, then a person can calmly ask for help retiring.
Terms of storage of documents in the organization
There is a notion of strict accountability.document flow. These include mainly such documents that relate to the financial statements and the formation of the taxable base. These documents are filed on a mandatory basis. The periods of storage of documents in the enterprise, as well as in the organization (company), are regulated equally.
Specific shelf life directly orother document specified in the List of model documents (management), where there are also certain periods of their storage. There are a number of other regulatory orders and acts reflecting the shelf life of business records. It is not possible to specify a specific storage period for each document within one article. But if necessary, you can open the list and take all the necessary information from there. We can only say that the minimum storage period for documents is 5 years, and the maximum is 70.
Period of storage of documents in the archive
When an organization, company or enterprisefinishes its activity, and then stops it, then the entire workflow is sorted. Unnecessary documents may have any fate, at the discretion of the management. Documents whose storage period is from 5 to 70 years should be sent to the archive (as long as they are stored) or may be deposited with the assignee. Documents must be filed, numbered, disassembled to belong to a department or structural unit, intertwined in accordance with the chronology. The title page must contain information with an inventory, and the folders meet the basic requirements:
- Sheets in the folder no more than 250 pieces.
- Folder thickness not more than 40mm.
- List of documents contained in the folder.
When sending documents to the archive compiledthe contract of transfer, as well as an inventory of all the documents received in two copies, one of which remains in the organization (with the assignee) or the person interested in its preservation. Both copies must contain information about the transfer of documents to the archive, have the signature of the responsible person who accepted the documents and stamp of the institution.
