Any manager knows that a good supplier is a big rarity. Not every person can cope with such work. And some even believe that the supply must be born or be in their souls.
In the structure of any enterprise there is a specialservice, which is called the "Supply Department". Some consider it to be a regular unit, but that's not entirely true. In order to understand the essence of the problem, it is necessary first to find out who are the suppliers and why they are taken to the state? Everyone knows that for the production of any destination there must be three main components:
1) Raw materials and materials.
2) Equipment and other tools.
Each of them is equally important. So a supplier is a person who provides the first component. And he is obliged to do this with the maximum benefit for the enterprise.
What is meant in this case?These are the principles that such an employee must adhere to. In essence, a supplier is an employee who provides a native enterprise with raw materials and materials:
- as soon as possible (if necessary);
- entering into contracts at the lowest price;
- on time;
- in the planned amount.
From this it is clear that the supplier is the one whosethe activity enables any company to work systematically, smoothly and with minimal costs. And this will certainly lead to an increase in profits.
What should the supplier do?
Предприятие только тогда сможет хорошо работать, when each employee will know and conscientiously perform the duties assigned to him. If everything is clear with the workers of the main production, then the functions of the others should be clearly stipulated. Thus, the duties of the supplier include:
1) Drawing up plans for the procurement of certain materials.
2) The conclusion of relevant contracts on behalf of or on behalf of the head.
3) Ensuring the timely delivery of goods to the enterprise.
4) Monitoring the integrity of the goods supplied.
5) Ensuring the availability of documentation necessary to confirm the quality of raw materials (certificate, passport or other document).
All work is carried out in stages:
- First, the supplier must make a work planbased on the regulatory needs of the enterprise. Moreover, each specific type of material must be calculated separately. At the same time you need to decide on the desired quality.
- Then comes the moment of finding a partner. This is where business trips and phone calls go. From a large number of suppliers it is necessary to choose the one whose conditions are preferable.
- After that, the employee is sent to the partner for the conclusion of the contract.
- The final stage is the receipt of goods, its equipment and delivery to the place of unloading. In parallel, the supply manager deals with all the accompanying documents.
If each of the listed stages is correctly calculated and executed, then such a company will have everything it needs to work. So, its employee is really in his place.
What is allowed to the supplier?
To perform well the assigned task to anythe employee needs to have more of the necessary information, as well as all the help and support from management. That is why the "official" supplier has not only duties, but also his rights, which should be sufficient for the normal organization of work. Among them as the main can be identified:
1) Ability to request from employeesrelevant services he needs information. For example, the supplier must be aware of the plans of the company, which are economists. He needs to understand the financial condition of the company at the moment, in order to navigate the purchase prices.
He should know from the chief engineer about the availability of free transport in the event of the organization of self-delivery.
2) To perform a specific task for the providersometimes assistance and direct assistance from management is required. Based on the instructions, he has the right to demand it. For example, to make a prepayment, the supplier must order the chief accountant.
3) If in the course of the work any shortcomings were revealed, he can make his suggestions on their possible elimination.
Having such rights, a good specialist can always do his job in such a way that there are no complaints against him either from the management or from the main production workers.
Any personnel officer knows that the supplier’s instructionsbesides the rights and obligations contains a list of different types of responsibility. In such work, there are often moments when a person must make a decision independently, taking into account only his decency and moral principles.
For example, the supplier offers to give the goods byoverpriced, and in compensation pay the supplier a certain amount in cash. In this case, a positive response will lead to an overspending of finances for the enterprise, and for the employee there will be a solid unplanned salary increase. The only question is whether the employee will go for it. If so, he will violate his duties, which clearly reflects the direction of activity. The “Responsibility” section states that the supplier shall be liable for the violations committed by law. This is where decency is manifested, and therefore, the compliance of the very position that he occupies. Well if for all the time this last part of the manual does not touch him.