In the digital world, people have long masteredmodern methods of communication on the web. So, one of the most common ways to transfer information is e-mail, through which you can communicate, learn and develop. Today, the Internet provides a wide range of similar programs, but the most popular and convenient is Microsoft Outlook. Despite the many positive aspects, this mail program has a number of nuances that require a certain solution. For example, many novice users are faced with the problem of how to configure auto-answer in Outlook.
Auto answer function
Today, Outlook is the mostpopular mail program, which is popular among Internet users due to its simplicity and functionality. Thanks to this program you can freely communicate and receive newsletters. Among the many positive features should highlight the possibility of auto-answer. If you are traveling long distances or for a long period of time, Microsoft Outlook allows you to use the auto-answer feature.
If there is no Internet connection or the ability to access the mailbox, the auto answer will send the sender the user's contacts and a message pre-recorded in a special template.
Setup and work auto answer
Большинство людей, не только новички, но и advanced Internet users are faced with the problem of how to configure auto-answer in Outlook. The procedure for creating an auto-response in the mail program will not be difficult and time consuming if everything is done correctly and according to the instructions.
So, to configure the auto answer in Outlook, you need to perform the following steps:
- Open Outlook.
- Find and click the "Create a message" button.
- Enter the text of the message for the auto answer. It is important to remember that this particular text will be sent to the sender.
- Find and click "File".
- In the parameters "File" find and click "Save As". You need to select the format "Outlook Template" and save the message.
The main stages of setting up an auto answer
Setting auto answer includes the following basic steps:
- It is necessary to find the “Rules” tab in the top panel of the program.
- Then select the option “Manage rules and alerts” where you want to select the “New” option.
- In the window that opens, select "Apply the rules to the messages I received."
- After the selection is made, click the "Next" button.
- The “Rule Wizard” window will appear, where nothing needs to be selected. Then you just need to click the "Next" button, then answer "Yes."
- In the next window that appears, you need to put a mark on the "Mark using the specified template" option. In the window below, you need to click on the "specified template."
- Next, the “Folders” window will appear, where you should select “Templates in the file system”.
- After the “Auto Answer” window appears, click on it and open it.
- In the opened “Rules Wizard” select “Next”.
- In the last window, before setting up an auto-answer in Outlook, you need to click the “Finish” button.
Finally
Thus, depending on the createdtemplate and actions taken will be used automatic reply in Outlook for all incoming emails. But one should take into account the fact that the master of rules provides for sending an auto-answer to the addressee only once.
The session starts after the first launch of the mailprogram, and ends when you exit it. At that time, while the program is running, a second answer to the addressee, who managed to send a certain number of messages, will not come. Throughout the session, the program creates a specific list of users to whom an auto answer was sent. Similar actions allow to avoid repeated distribution of the message. However, if you restart the program, the list is deleted. Thus, given the basic steps of setting up and creating templates, all doubts about how to set up an auto answer in Outlook should disappear.
